Privacy Policy

Company Name: Aspire Jobs Limited (‘the Company’)
Company Contact Details:
Helen Stacey – MD
[email protected]
07974 429217

Document DP5B: Privacy Notice (when personal data is obtained from a 3rd party)
Date: 18/04/18

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data
a. Purpose of processing and legal basis

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

  • Consent
  • Legitimate interest
  • Legal obligation
  • Contractual obligation

b. Categories of data

The Company has collected the following personal data on you:

Personal data:

  • Name
  • Age
  • Gender
  • Nationality
  • Position
  • Permit To Work Information (ID)
  • Home Address
  • Work Address
  • Email Address
  • Home Telephone Number
  • Mobile Telephone Number
  • Work Telephone Number
  • Employment History
  • Hobbies and Interests
  • Other information that a person may include in a CV

Sensitive personal data:

  • Disability
  • Criminal conviction

c. Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Employment Agency finding job seekers permanent or fixed term contract work

d. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Any client that The Company deals with only after speaking to you about the relevant opportunity with that client

2. Overseas Transfers [Optional]

The Company may transfer only the information you provide to us to countries outside the European Economic Area (“EEA”) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data Retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal or sensitive personal data, we will do so in line with our retention policy which we have deemed to be 3 years from receipt of the data. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data/and sensitive personal data.

4. Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data/and sensitive personal data you have the right to withdraw that consent at any time by contacting Helen Stacey – Managing Director Email: [email protected], Tel: 07974 429217

5. Source of the personal data

The Company sourced your personal data/sensitive personal data by the following means:

o CV Library
o Reed
o Indeed
o Job Matrix and any others that The Company subsequently subscribes to

This information came from a publicly accessible source.

6. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Helen Stacey, Managing Director; contact details can be found on page 1 of this document

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

  • Job boards including
  • LinkedIn – generally via a connection request asking for permission to connect
  • Referrals/Recommendations
  • Where you have uploaded your CV to our website
  • Applications made by you to job ads we have placed whether they be on our website or on job boards or social media